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Privacy Policy

Updated: 11 sep 2023

What is our legal basis for processing data?

The data we process has been made 'manifestly public' (GDPR Article 9.2(e)) by the data subject. We only crawl and index publicly available email addresses and phone numbers, such as those that are accessible from websites and social media. Essentiq has a 'legitimate interest' (GDPR Article 6.1(f)) in empowering recruiters to connect with relevant candidates.

Our goal is to make the best possible match between job listings of hiring companies and candidates. This benefits both parties. Hiring companies benefit by finding candidates that match well with the requirements of their job openings, without having to perform a long search themselves. Candidates benefits from job opportunities that are suggested to them by recruiting companies.

We respect individual privacy and adhere to applicable data protection regulations, in particular the General Data Protection Regulation (EU 2016/679) of the European Union. In this Privacy Policy, we seek to explain to you in the clearest way possible what data we collect, how we use it and what rights you have in relation to it.

If you have any questions or concerns about our Privacy Policy, feel free to contact us at


Essentiq is a commercial name used by ESNTQ AB (“we”, “our”, “us”), a registered company in Örebro, Sweden, with Legal registration number 559266-2513.


We act as a data controller, and only collect publicly available data, from open sources of the web, such as LinkedIn, or other professional and career websites. 

Whenever we collect and process personal data, at least one of the following applies: 

  • The data subject has given consent to processing of his or her personal data for recruitment purposes

  • The processing is necessary for compliance with a legal obligation, such as a request from public authorities

  • The processing is necessary for the purposes of our legitimate interests of providing talent search services, making sure that those interests are never overridden by the interests or fundamental rights and freedoms of the data subject


The personal data we collect may include:

  • Name

  • Email address

  • Phone number

  • Profile picture

  • Professional/ Work experience

  • Educational background 

  • Qualifications/ Certificates

We do not collect or process special categories of personal data, such as religious views, political views, genetic data, biometric data, sexual orientation, or information concerning mental or physical health.

We do not make automated decisions that would produce legal effects on you, nor do we have e-recruiting practices without any human intervention. We only perform an automated search in publicly available data for our clients, the recruitment decisions are made by humans working at our client companies.

We respect the data processing principles set out by the General Data Protection Regulation:

  • We adhere to data minimisation and only collect and process personal data that is necessary in relation to our purposes of providing talent search services or for complying with requests of public authorities. These may include the personal data specified above.

  • We adhere to data accuracy and perform a revision at least twice a year on all the personal data we store to ensure the data is accurate, up to date, and complete. If, during the revision, we find that some personal data became inaccurate, outdated, or incomplete, we rectify or erase that without delay. However, we cannot guarantee the accuracy of the public sources we use to collect data.

  • We respect the principle of storage limitation and keep personal data in a form which permits identification of data subjects and store for no longer than is necessary for the purposes of providing talent search services, or for complying with requests of public authorities. As explained above, we revise all personal data in our systems at least twice a year. If we find that some personal data is no longer necessary for our purposes, we erase that personal data.

  • We ensure integrity and confidentiality of personal data by having appropriate technical and organisational measures in place. If we learn of a security system breach, we may attempt to notify you electronically so that you can take appropriate protective steps. We may post a notice on our website if a security breach occurs. If you become aware of any possible security breach of our systems, please notify us at the e-mail address provided above.


We may share your personal data with the following parties:

  • Business Partners: only for recruitment purposes and to the extent they have expressed interest in our products and services and that is required to fulfil our contractual obligations.

  • Public Authorities: for complying with legal obligations under applicable laws or complying with requests from public authorities and to the extent laws or authorities require us to share your personal data.

  • Third Parties: we use certain trusted third parties such as workflow providers and web service providers, to help us provide and improve our products and services. We share your personal data only to the extent that is necessary to provide our talent search services.


  • Right to be forgotten: you can have your personal data completely erased from our system. However, we still may have to keep your personal data for a certain period of time to comply with legal obligations, such as requests from public authorities. 

  • Right to rectification: if you find that the personal data we store about you is inaccurate or incomplete, you can have your personal data updated and rectified. 

  • Right to object: if, for any reason, you want us to not process any personal data about you, you can object, and we will cease processing your personal data. However, we still may have to keep your personal data for a certain period of time to comply with legal obligations, such as requests from public authorities.

  • Right to restrict processing: you can limit the ways we process your personal data, and decide on what parts of your personal data we can use and for what purposes. However, you cannot restrict processing your personal data for complying with legal obligations, such as requests from public authorities. 

  • Right to access: you can request a copy of your personal data to see what we store about you in our systems. 

  • Right to data portability: you can request us to transfer your personal data to another service provider of your choice. However, we are not responsible for how this third party may use and process your personal data. 

  • Right to be informed: if this Privacy Policy does not inform you sufficiently, you can always contact us to get information on how your personal data is being processed. 

Moreover, if you wish to limit your visibility in search engines, social media sites, professional and career sites, or other public sources, you can customize your profile settings to set limits on how much of your profile information will be publicly available and to what extent search engines can access your personal data. We cannot guarantee the accuracy of the public sources we use to collect data.


If you have any questions or want to exercise any of your rights as a data subject, please contact us on the following e-mail address:

In response to a request, we might ask you to verify your identity, and to provide additional information needed to handle your request.

We will respond to you as soon as possible, within a maximum of 30 days. 


We may use cookies and other tracking technologies on our website. Cookies are small data files (text or pixels) stored on your computer or mobile device. We may use cookies to facilitate your website browsing and to optimize our website and analyse website traffic. Thereby cookies help to improve our website and your browsing experience.


You can subscribe to our newsletter on our website. Should you wish to opt out of receiving these emails in the future, you can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided above. You will then be removed from the marketing email list. 


App’s use and transfer of information received from Google APIs to any other app will adhere to Google API Services User Data Policy, including the Limited Use requirements.

Essentiq uses Stripe ( for payment processing, which has its own privacy policy.


We may update this Privacy Policy from time to time. For the latest version, please refer to our website.

Your rights


You may request access to a copy of your personal information including: purposes of processing; categories of data processed; recipient(s) of data; length of time data is stored; and information on data transfers.


The GDPR gives users the right to download data that they have provided to a service.


Since we only deal with public data, information that is removed from a website will also be removed from our database. You may at any time request the removal of your personal information from our database.


You may request that we change, update or complete any of your personal information.

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